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The Project Is Approved Without Recognizing Other Projects And Efforts
Oct 03,2007 00:00
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The Project Is Approved Without Recognizing Other Projects And EffortsIn some companies, a high-level manager goes to a seminar, reads a book, or hears about some wonderful concept for a project. The manager returns to the organization and presses for the immediate start of the project. No one wants to take on the manager and explain that there are limited resources. So the project is approved. We have seen this occur again and again. ImpactBy introducing one more project, management may unknowingly not only undermine the new project, but also the current projects. All of the projects then suffer as resources are robbed from regular work and other projects. In one company the result was bankruptcy. PreventionThis situation can be prevented by undertaking a review of all projects and new ideas for projects every 3–4 months. New ideas for projects can be suggested prior to this meeting and analyzed in terms of resource requirements. The resources in each location can then be assessed to see what level of resources can be brought to bear on all of the projects. ActionIf a new project is given a high priority, it will likely demand many already committed resources. So the first step is to assess the resource requirements of the new project. Then the current projects can be studied to see if any can be cancelled or deferred. A resource allocation method can then be performed to prioritize the work. If you just overlay the project with other work, the projects will start to be affected one at a time. |