Bureaucratic Group Experience
Jul 20,2008 00:00 by admin

Bureaucratic Group Experience

In contrast to the chaotic group where effective leadership is for the most part absent, participants in the bureaucratized group control their anxieties by creating a socially defensive system aimed at eliminating adverse group experience and containing anxiety. The result is the familiar hierarchical organization structure and accompanying policies and procedures, rules and regulations that regulate work and member interactions. Bureaucratic hierarchies provide for nonthreatening leadership where the leader’s power and authority are carefully circumscribed and preferably exercised in an impersonal manner. The leader must, in effect, play by the rules of the organization or risk rejection and even termination.

The bureaucratized group controls the action of its members by creating rigid routines, impersonal professional interactions, carefully defined authority and routinized leadership. Working relationships are preferably role-to-role interactions. Communication, interactions and decision making must follow prescribed protocols that maintain the integrity of the chain of command where progressively more decision-making authority lies with ever higher positions within the management hierarchy. Many layers of command and control exist, as well as specialized departments and divisions that may not be allowed to interact directly across organizational boundaries. These outcomes introduce vertical and horizontal organizational fragmentation. It is, therefore, fairly easy to conclude that within an organizational context such as this, meaningful interpersonal relationships are, for the most part, discouraged in favor of promoting a mechanistic professionalism devoid of feelings, passion and personal interests and motivations.

These organizational attributes, it is hoped, will provide group members the comforting illusion of stability, predictability, equality and dependability. Personal autonomy that abounds in the chaotic group experience is discouraged. Control of feelings, beliefs and actions is the primary task. Productivity paradoxically may be of secondary importance. However, unlike chaotic groups that produce little other than anxiety and an occasional but uncoordinated flare of creativity, bureaucratized groups are able to accomplish work by following the policies and procedures. Readers will no doubt possess the deepest familiarity with this kind of group and organizational experience and further elaboration of its attributes is not necessary.

Reliance upon the bureaucratic hierarchical approach to designing organizations and groups is not without its difficulties and dysfunctions. Many have noted that bureaucracies have difficulty in learning from experience and adjusting to new circumstances, and they encourage dependence on the part of their members (Blau and Meyer, 1956; Jacoby, 1977 and Merton et al., 1952). This solution to controlling group process, however, also often fails to provide its members a permanent solution to controlling their anxiety. Feelings of oppression and alienation readily emerge that threaten security and control. Selfindividuation remains undesirable as was the case in the chaotic group. These experiences are especially likely to occur among those who are most apt to selfdifferentiate either by offering new ideas or perhaps outperforming others (Allcorn, 1991). Czander (1993) also points out that while the espoused practice appears to be one of professional objectivity, actual experience is different. “ Rewards and punishments are used as motivational instruments and are supposed to be based on ‘objective’ evaluations of performance. However, this process is rarely objective; instead it is political, which precipitates conflict and adversarial relations between superior and subordinate” (p. 119). Problems such as these readily lead to a greater reliance upon bureaucratic control in the belief if “we just do it right (according to the policies and procedures), everything will be all right” and by extension our anxious feelings will be allayed.

Bureaucratic hierarchical organization contains many elements that are either the fulfillment of psychologically defensive tendencies or conversely nurture their persistence. This structure is, in part, the outcome of the pervasive pursuit of control over inner experience. Control presents a paradox. It alleviates anxiety on the part of management and employees and it encourages anxiety on the part of those who must submit to the control. Within this context there is never enough control within the hands of management and there may never be too little control relative to those who must submit (Czander, 1993). As mentioned, deviation and self-individuation is ideally to be avoided in favor of maintaining rigorous order. Czander (1993) notes:

The structure assumes regulatory authority over the subordinate only when the subordinate assumes a submissive position. The regulators’ authority takes over the superego functions, such as conscious ideals, morality, equality, self-observation, and the reality testing ego. The regulatory authority is external; it is embedded in the structure and is, under certain conditions, incorporated by employees over time through participation in organizational activities, rituals, myths, ceremonies and tasks. (p. 12)

Herein lies the psychological significance of the bureaucratic hierarchy. Employees experience the liberating abandonment of personal responsibility for their thoughts, feelings and actions and simultaneously must defend themselves against their distressing experience of submission and self-annihilation where praise and rewards are, it is hoped, sufficient to compensate for these losses of self-integrity to the system of control. These and other tensions inherent within this type of workplace experience may well lead to feelings that things could be better.

A desire for change as further discussed in chapters 3 and 4 may develop within this group experiential context if operating problems are persistent and the group or organization gradually becomes distressingly dysfunctional. There may develop feelings that the group is unable to survive within its operating environment that is filled with competitors. In this case sufficient threat and shared pain and anxiety that is no longer thought to be adequately controlled by the bureaucratic hierarchy lead to identifying a leader to save the group by providing new direction and a way of working together. The leader will take the group in the direction of one of the other types of group experiences and away from the bureaucratic hierarchy and red tape that is felt to be the problem. The person identified as the potential leader must, therefore, be prepared to lead by deviating from the comforting familiarity of the bureaucratic hierarchy.

In Sum

Bureaucratic group experience encourages members to feel:

(1) fearful of speaking out and initiating action where everything seems to be prescribed,

(2) helpless in the face of overwhelming control and the careful monitoring of behavior,

(3) safe only if they follow all the rules and regulations,

(4) that they have lost their sense of purpose and ideals when confronted with what seems like a monolithic organization and

(5) frustrated that little seems possible in terms of changing how the organization functions even when change appears to be necessary.

When change does seem unavoidable there develops a fight/flight emotion-filled dynamic. A leader is located who is prepared to lead the group in a new direction and a sufficient number of the group’s members are ready to be led in that direction—toward one of the other two psychologically defensive groups or to the more psychologically balanced group experience.