The Rational Side of Organization Life
Jul 20,2008 00:00 by admin

The Rational Side of Organization Life

The amount that has been written about trying to create a more logical, efficient and effective workplace is staggering. A watershed was passed at the beginning of the twentieth century with the work of Frederick W. Taylor, who advocated a much more logical and scientific approach to managing work to achieve better organizational performance. Taylor (1947) writes: “The body of this paper will make it clear that, to work according to scientific laws, the management must take over and perform much of the work which is now left to the men; almost every act of the workman should be preceded by one or more preparatory acts of the management which enable him to do his work better and quicker than he otherwise could. And each man should be taught by and receive the most friendly help from those who are over him, instead of being, at the one extreme, driven or coerced by his bosses, and at the other left to his own unaided devices” (p. 26).

Taylor (1947) further elaborated his perspective by writing: “It is true that with scientific management the workman is not allowed to use whatever implements and methods he sees fit in the daily practice of his work. Every encouragement, however, should be given him to suggest improvements, both in methods and in implements. . . . And whenever the new method is found to be markedly superior to the old, it should be adopted as the standard for the whole establishment” (p. 128). Today this basic concept is often referred to as best practices, total quality management, or continuous improvement, and it is a precursor to the Japanese model for improving organizational performance. Little has changed from management considerations raised a century or more ago.

Taylor’s work and the thoughtful labors of countless others have all served to make the workplace in most instances more efficient and cost-effective by achieving ever-greater control and predictability. The organizational ideal is to have the workplace run like a clock (Morgan, 1986; Schwartz, 1990). Fayol (1949) for example writes: “To co-ordinate is to harmonize all the activities of a concern so as to facilitate its working, and its success. In a well coordinated enterprise the following facts are to be observed—1. Each department works in harmony with the rest. . . . 2. In each department divisions and sub-divisions are precisely informed as to the share they must take in the communal task and the reciprocal aid they are to afford one another. The working schedule of the various departments and sub-divisions thereof is constantly attuned to circumstances” (pp. 103–4). He also adds: “In an undertaking, control consists in verifying whether everything occurs in conformity with the plan adopted, the instructions issued and principles established” (p. 107). Problems in achieving organizational efficiency and effectiveness to maximize performance and profitability have been and still are seen in large part as engineering and control problems.

If we skip ahead 75–100 years from Taylor’s scientific management we are confronted with much the same thinking today. Starting a decade or more ago and continuing to this day there are many rationalistic efforts to reengineer, restructure, rightsize, and quality-assure our organizations. It is often the case that a certain organization structure or the exact size of a reduction in force is delivered into the workplace by the analysis of numbers that may not be further questioned. During the last decade of the twentieth century almost everyone in the American workforce was downsized or restructured or knows others who were. It is, in fact, a pervasive commonality among those who work at all levels of organizations, so much so that one might suggest that our organizations seem to share a common culture (Allcorn et al., 1996).