Characteristics Of
Lessons Learned
Lessons learned were defined in the first chapter. Let’s
delve into this subject more now. A lesson learned is a guideline for doing
something. It can be related to the international project. It can be related to
management. It can be related to the using the project results in a business
process. Lessons learned don’t tell you what to do. That is a procedure.
Instead, lessons learned tell you how to do the work better. Lessons learned are
not a new phenomenon. They go back in time before languages were invented when
people used symbols and word of mouth to pass information on. Lessons learned
were a critical success factor for the ancient Egyptians, Romans, Chinese, and
others. It has been shown by many historians that when a society or
civilizations fail to continue to improve through lessons learned, then the
society often fails. This was one of the causes for the fall of the Roman
Empire. Moving to modern times, lessons learned have shown to be very useful in
the military, manufacturing, marketing, and a wide variety of other areas.
Lessons learned cannot just be written down when they are
discovered. They have to be discussed and analyzed. It could be that the lesson
learned only applies to a unique situation. It may also be capable of being
generalized to more situations. Once a lesson learned is defined, it must be
organized so that it can be used again. That is why you have the lessons learned
database. It serves as a repository of knowledge. However, knowledge doesn’t do
you much good if you cannot get at it and use it. That is why the lessons
learned are cross-referenced to the project templates. You can go back and forth
between templates and lessons learned to find those that apply to the upcoming
work.
It doesn’t stop there. International projects are dynamic. When
you attempt to apply a lesson learned, there are several possible outcomes:
-
The lesson learned did not apply or did not work in your
project.
-
Using the lesson learned, you produced work of higher
quality or did the work in less time with fewer resources.
-
You used the lesson learned and improved upon it.
It is as important to capture this additional experience as it is
the original lesson learned. A related guideline here is that you should purge
lessons learned that have not been used in a long time. The key idea here is to
use the additional experience to update and expand on the lesson learned.
As with issues, there are various types of lessons learned. Here
are some examples. Note that you would take the technical category and expand
this for the type of international projects that you do.
-
Project management;
-
Project team;
-
Project work;
-
Methods;
-
Tools;
-
Technology;
-
Technical;
-
Marketing;
-
Customer service.