Gaining
Acceptance as an Expatriate Manager
The majority of the intercultural managers interviewed for
this book agree that expatriate managers should introduce management practices
in a different culture in an incrementalist fashion. We use the following
analogy to demonstrate how an expatriate could do this. Consider a frog that has
been tossed into a cauldron of boiling hot water. Its reaction will be to leap
out immediately. Imagine instead that the frog is taken out of a pond, along
with a substantial amount of pond water and bracken, then placed in a cauldron
along with the pond water and bracken. The cauldron is made to resemble the pond
from which the frog was removed. The temperature of the cauldron is then raised
gradually, degree by degree, until it reaches boiling point. It will then be
found that the frog has got cooked to death, without realizing what has
happened.
An expatriate manager introducing a management practice into a
foreign culture should do it so gradually that the local employees imbibe the
principles behind that management practice without even realizing it. If an expatriate manager were to introduce
the practice in such a fashion that it completely supplanted what the local
employees had been accustomed to, they would reject it as too revolutionary, and
in the process, reject the expatriate manager as well.
Expatriate managers must have considerable patience when trying to
introduce a management practice in a new culture. Since they need to do so
incrementally, they may have to wait for quite some time before they can see the
results of their efforts. Often, expatriate managers would like to demonstrate
that they are performing well on the job, and have successfully transplanted a
management practice. However, they cannot artificially hasten the adoption
process.
John Kortright is a Canadian expatriate owner of a sandals factory
in Mexico who successfully managed to introduce Total Quality Management (TQM)
in his company, the Sandalias Finas de Cuernavaca, SA (Ager, Lane and Kamauff, 1995). (Some
of the analysis given is by Ager, Lane and Kamauff.) The effort of disseminating
TQM throughout his company took five years to achieve. Kortright succeeded
because he did not force the pace. He also explicitly took stock of the cultural
reality of his company, then designed a TQM initiative that would find
acceptance.
TQM is a set of comprehensive management practices that have
worked exceptionally well in Japan. Especially after its success in Japan, it
has been adopted by companies in various parts of the world, notably in the
United States. Notwithstanding this widespread success, Kortright felt that he
should first assess the prevailing work culture in Mexico. Dras (1989) has opined that Mexican
employees do not challenge the views of their bosses or employees more senior to
themselves. Mexican subordinates like to perform tasks in close consultation
with their seniors, and are not comfortable with delegated responsibility. Since
Mexican employees are not given authority to match their responsibilities, they
seldom feel comfortable with enhanced responsibilities.
Mexican managers interviewed for this book aver that times are
changing, and that Dras's description of the Mexican workforce is outdated. Dras
recommends that expatriate managers desirous of introducing new management
practices in Mexico should first invest in developing rapport with their
co-workers. This is necessary because Mexican employees like to be reassured
that they have the backing and support of their bosses. Additionally, the
self-confidence of the Mexican employees has to be bolstered. Then they can
derive satisfaction from working independently on enriched jobs. Mexican
managers, especially junior managers, have to learn that taking the initiative
actually serves to improve their performance.
Keeping in mind Mexico's culture, the first question that an
expatriate in Kortright's situation has to ask is whether TQM is too
revolutionary a management practice to introduce to the company. When Kortright
first bought his company, he found that 'Sandalias Finas resembled an artisan
shop rather than a factory'. However, over time, he managed to revamp the
organization, and structure the company into a series of departments. A
supervisor or coordinator, ultimately responsible to Kortright, oversaw each
department. The coordinator could interrupt work processes when a special or
rush order had to be attended to.
The efficacy with which Kortright had managed to replace a
traditional form of organization with a more professional one would suggest that
he could introduce TQM in his company. The workforce had adapted to the change,
although the reorganization was effected over a decade and not overnight. It
would therefore appear that a TQM initiative could be attempted. And that is
what Kortright chose to do.
According to Ager's case study, the employees within each
department performed their tasks as individuals and not in teams. In the cutting
department, for instance, 'A cutter completed an order individually. Seldom was
an order split between two cutters.' But a TQM intervention requires some
changes to be introduced at the group level. One can therefore ponder whether
Kortright's choice of this management practice was appropriate.
Kortright's main concern was to revitalize his company so it could
become internationally competitive. In 1989, 14 years after he had bought an
interest in Sandalias Finas de Cuernavaca, he found that as a consequence of
economic liberalization, the Mexican footwear industry was being swamped by
imports. Suddenly imports amounted to 30 per cent of sales. One reason the
imported footwear found a ready market was its lower price. Kortright therefore
had a legitimate interest in increasing the productivity of his workforce. He
also had to demonstrate to his customers that his company's shoes were
comparable in quality to imported shoes.
An expatriate manager in Kortright's position might be tempted to
introduce the TQM approach because it is an organization-wide effort that
attempts to involve all employees in organizational processes.
Participation is an integral component of TQM. However, the
Mexican employees of Kortright's company had not participated in decision making
until 1989. So when a TQM effort is initiated in such a context, what ensues is
'imposed participation'. Imposed participation is paradoxical, but it succinctly
describes what eventually happened at Sandalias Finas de Cuernavaca.
Imposing participation requires skill and patience. The targeted
employees have to first participate in training sessions before attempting TQM
on the job. Thus, a TQM effort conducted in Kortright's Mexican company would
have to be subdivided into a larger number of sequences than would be the case
for a comparable company in Kortright's home country of Canada.
Training employees to be participative would have to be followed
by training in empowerment, a more difficult concept to translate into action.
When empowerment occurs, the empowered personnel are in a position to accept
responsibility and take the initiative. It can be asked whether empowerment is a
culture-specific concept. Can Kortright as a Canadian expatriate manager expect
his Mexican employees to behave as empowered personnel?
The success of TQM in Japan suggests that it can work even in
societies where broad-based participation is not the norm. In Japan,
problem-solving TQM teams have been happy to find solutions to problems that
affect conditions at their own level. They therefore do not view their behaviour
as that of upstarts, or of employees who feel they know more than their
seniors.
Quite often, as David Holt (1998) has noted, recommendations made by work
groups in Japan are communicated upwards to the senior management echelons for
approval and affirmation. When senior management has reservations about a
proposed course of action, it is 'referred back' to the group for its
reconsideration. This type of an approach could find favour at Sandalias Finas
de Cuernavaca. Work groups can be empowered to devise solutions for problems
that arise at their level. The problem solving can be conducted in a
participatory fashion. Meanwhile, the fact that the final say on whether a
recommendation is adopted rests with senior management can provide the safety
net that Kortright's Mexican employees need while they adjust to TQM.
We have provided this brief analysis to suggest how expatriate
managers can take cognizance of culture when introducing management practices in
a new location. Expatriate managers are normally expected to contribute to the
overall productivity of the company they work for, so they cannot fight shy of
bringing in change where it is called for. However, if they ignore the cultural
dimension, bringing in change may prove to be catastrophic.
Eventually Kortright introduced TQM to a single cell of employees,
which he selected with great care. It comprised his best employees, those most
receptive to being trained and developed. Gradually, TQM practices were
disseminated throughout the company. But that was after the first cell had established a visible track record of success
that served to motivate the rest of the company.
This method of first introducing TQM to a single cell was
devised by Kortright after he had carefully considered how the concept could be
effectively introduced to his Mexican employees. As a Canadian expatriate
attempting to introduce a new system of management practices to Mexican
employees, he also took into account the cultural dimension. Hence he succeeded
in his endeavour of bringing TQM to his company, and eventually succeeded also
in making his company internationally competitive.