Creating the Final Report

As with every other phase of the project, documentation is required. The good news is that the final documentation of the project does not have to be an in-depth novel of all of the work completed. If you have completed cumulative progress reports throughout the project, consider the final report one last cumulative record with a few extra ingredients. The collection of all of the cumulative reports may serve as a final record of each phase’s work with a few extra parts. You will need

The project vision statement that introduced the project

The project proposal that you may have used to sell management on the idea of the technical implementation—or the supporting information for the project that was assigned to you

The scope statement

The statement of work

The project schedule

The WBS and the PND

The minutes from each team meeting

Any Project Change Requests forms that were approved (Some project managers may choose to include the denied Project Change Request forms to verify why the request was not included in the deliverables.)

Variance reports

All communication relevant to the project deliverables. (Some project managers include all memos, letters, and e-mail in the report.)

Total cost of the project and the calculated value of the implementation

Scope verification agreement

Post-project audit report

Evaluating Team Members’ Performance

In many organizations, a project manager is called upon to review the work of the team members who were involved with the project. This evaluation is a serious process that may impact their salary, their job, or opportunities to advance within the company. Your organization may have you complete a form on your own, conduct an interview with the team member and his immediate manager, or hold a private meeting with the team member’s immediate manager to discuss the work.

Whatever method is invoked, use caution to be accurate, fair, and professional. This is another reason why the project manager requires the amount of documentation he does throughout the project. The evaluation process, formal or informal, accomplishes three goals, as seen in Figure 12-6.

Figure 12-6: Team member evaluations are serious reviews of their contributions.

Super Business - Project Management Articles

Creating the Final Report

Creating the Final Report

Evaluating Team Members’ Performance