Creating the Final Report
Creating
the Final Report
As with every other phase of the project, documentation is
required. The good news is that the final documentation of the project does not
have to be an in-depth novel of all of the work completed. If you have completed
cumulative progress reports throughout the project, consider the final report
one last cumulative record with a few extra ingredients. The collection of all
of the cumulative reports may serve as a final record of each phase’s work with
a few extra parts. You will need
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The project vision statement that introduced the project
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The project proposal that you may have used to sell
management on the idea of the technical implementation—or the supporting
information for the project that was assigned to you
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The scope statement
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The statement of work
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The project schedule
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The WBS and the PND
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The minutes from each team meeting
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Any Project Change Requests forms that were approved (Some
project managers may choose to include the denied Project Change Request forms
to verify why the request was not included in the deliverables.)
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Variance reports
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All communication relevant to the project deliverables.
(Some project managers include all memos, letters, and e-mail in the
report.)
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Total cost of the project and the calculated value of the
implementation
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Scope verification agreement
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Post-project audit report
Evaluating Team
Members’ Performance
In many organizations, a project manager is called upon to
review the work of the team members who were involved with the project. This
evaluation is a serious process that may impact their salary, their job, or
opportunities to advance within the company. Your organization may have you
complete a form on your own, conduct an interview with the team member and his
immediate manager, or hold a private meeting with the team member’s immediate
manager to discuss the work.
Whatever method is invoked, use caution to be accurate, fair, and
professional. This is another reason why the project manager requires the amount
of documentation he does throughout the project. The evaluation process, formal
or informal, accomplishes three goals, as seen in Figure 12-6.
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