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Registering with the Government for Tax Remittances


Registering with the Government for Tax Remittances

When a company sends payroll tax remittances to the federal government, the government needs to identify the company so it can give the company proper credit for the remittances. This is done with an Employer Identification Number (EIN). An employer applies for an EIN number using the Application for Employer Identification Number, Form SS-4, which is shown in  Once this form is sent to the IRS, it takes four weeks to receive an EIN number in the mail.

If the first payroll deposit is due before the receipt of the EIN, the employer can call the IRS Tele-TIN or Fax-TIN number to obtain the number more quickly. The Tele-TIN number is 1-866-816-2065. If you choose to call, be sure to fill out Form SS-4 beforehand, since most of the information on it will be needed to complete the request. You will be given an EIN over the phone. To accelerate the processing of the regular Form SS-4, fax it to the regional Fax-TIN number, which will result in the fax-back of an EIN number in about four business days. (Note: One problem with this approach is that the IRS does not use a cover sheet when sending a response through a company's fax machine, so the transmitted document containing the new EIN number may be lost.) The Fax-TIN numbers for all regions are listed in Exhibit 7.5.

Instructions for filling out the Form SS-4 are as follows:

If you have no EIN number by the time a deposit is due to the government, send the payment in anyway, noting the business's legal name, address, type of tax, period covered, and the date on which you applied for the EIN. If the EIN has not yet been received by the time a return is due, write "Applied for" in the space on the form where the EIN would normally go, along with the date when you applied for the EIN.


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